AI document digitization, with a reviewer in the loop

Train Smart-AId once on a form. From then on, it reads every page of each new record, extracts the fields you chose, and flags anything out of range, missing, or uncertain for a reviewer to confirm.

Trained on your forms

You choose which fields to read, their data types, and the ranges they must fall within.

Checked against your rules

Every value is tested on extraction, so reviewers only spend time on the ones that need a person.

A person confirms every record

Reviewers confirm or override values beside the source page, and every action is logged.
Cord blood processing record
14 pages, matched to trained template
44 of 44 fields read
OK42Out of range1Missing info0Low confidence1
  • Hespan volume3699%OK
  • Final volume3897%OK
  • Cord blood volume14695%OK
  • TNC x 10e91.683871%Confirm
  • % NRBC7.0898%Out of range
Reviewer confirms or overrides each value, and every action is logged

Illustrative example

How it works

Train once per form. After that, every new record is read, checked, and ready for review in a single pass.

  1. Train

    Mark the fields to read on a form once, then set each field’s data type and acceptable range.

  2. Scan or upload

    New records are matched to their template, and every page is read automatically.

  3. Review

    Check each value beside the source page. Confirm it or override it.

  4. Use the data

    Export the reviewed, structured data to CSV for analytics or other systems.

Every value, beside its source

The review screen puts the scanned page next to the extracted fields, so reviewers can verify handwriting at a glance.

Handwritten processing record beside the same values extracted as structured, checked data

Field-level resultsValue, data type, page, and confidence for every trained field.

Status at a glanceFilter by OK, out of range, missing info, or low confidence.

Finish and confirmClose the review once every value has been checked.

Built-in checks on every field

Rules you set during training run on every record, so reviewers spend their time on the values that need a person.

OK

The value was read clearly and passes its checks.

Out of range

The value falls outside the acceptable range you defined.

Missing info

An expected field is blank or could not be found.

Low confidence

The AI is unsure of its reading and asks a reviewer to confirm it.

Where teams use it

Anywhere results are trapped on paper or in PDFs and have to be typed in again before anyone can use them.

Batch and processing records

Read completed, often handwritten records page by page, including faded entries on older documents.
BeforeValues typed in by hand, then checked again.
With Smart-AIdEvery trained field extracted and checked in one pass.

Instrument reports

Pull just the table you need from instrument PDFs, such as flow cytometer results.
BeforeData keyed into spreadsheets, then re-entered for analysis.
With Smart-AIdResults extracted and ready to export as CSV.

Built for review and traceability

Smart-AId keeps a person accountable for every record and a record of everything they did.

  • Assign records to reviewers and track status in a shared review queue
  • Confirm or manually override any extracted value
  • Log every action in an audit trail you can export to CSV
  • Monitor document status and scan results on a live dashboard
Smart-AId dashboard showing document status, scan results by category, and scans by form

Product Sheet

Smart-AId at a glance

Download our two-page guide to how Smart-AId reads, checks, and digitizes batch records and instrument reports.

Cover of the Smart-AId product sheet

Complete the form to download.

Make your records actionable.

See Smart-AId read one of your own forms. Bring a batch record or an
instrument report and we will show you how it is read and checked.

Schedule a demo
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